Products & Packages >
& Quotations >
Control & Allotment >
& PNR >
& Reports >
is the center of your business. This is a modern version of the
traditional “front office” and “back office” modules, introducing many
new programs and features, giving you more benefits and valuable
Management is a
comprehensive system, covering all aspects of the inbound and outbound
tour operating business. It provides the full range of functions
necessary for efficient, high-quality, and profitable operations, from
product planning through sales activities and accounting, to post-sale
Management is made up of
two fully integrated, activity centers:
- an extensive operational system with full
Planning, Pricing, Costing, Quotations & Sales functionality.
- a set of Management & Control
tools for Commercial, Operational & Accounting activities,
Smart Analysis & Dynamic Reporting.
Management combines the
power of a fully controlled operational solution with the flexibility
of a dynamic open system, based on a strong database and user defined
tables and parameters.
With user convenience in mind, TOPAXT
Management provides a
friendly work environment through the use of Windows-type screens.
Changes and modifications can easily be entered into the system and are
immediately reflected in all relevant records. Help screens guide users
through system functions, making the learning stage quick and easy,
turning even the newest employee into a travel expert.
Management handles all
types of travel products, on FIT, Group or Incentive basis. The
products include Flights (schedule & charter), Hotels, Car
Rental, Bus Services, Cruises, Sightseeing tours, Transfers,
All-inclusive package tours, Insurance and any other Travel Service.
The system is flexible enough to add new types of services at any time.
A unique module enables the creation of any
combined package or tour arrangement, based on the individual service
components. This may include pre-defined packages, pre-arranged
packages with options, or custom-tailored packages. Packages can be
defined in a repetitive cycle to cover an entire season.
Extensive information on each product can be
handled with full descriptions, pictures and on-line brochures.
extensive pricing, costing and quotation generation capabilities.
Multiple price lists can be created and maintained for various
purposes. Different price lists can be created for different markets,
in different currencies and built for specific customers. Special deals
can be quickly developed and presented for local and Internet use. TOPAXT
automatically calculate different levels of taxes and commissions.
Standard service costs for particular services or packages can also be
calculated for planning and evaluation purposes.
Tariffs for land services are defined
separately for each product category. Rates can be entered for any
parameter, including BB, HB, FB, pool view, new wing, special
conditions, adults, children and infants, in accordance with each
hotel's particular pricing methods, in line with supplier agreements.
Tariffs may be defined per season, allowing for different prices for
specific dates such as promotional weekends.
Airfares are defined per flight route, for
specific periods, in any relevant currency and they include: the type
of a trip (Return, One Way, Open Jaw), type of passengers and
restrictions related to minimum and maximum days.
Comparative price lists can be produced so
that different prices for the same services can easily be compared.
Global price updates can be applied to all or selected services for any
The Quotation Facility is designed to
generate proposals (a la carte for requested services, on a per-person
or per-group basis or other criteria, for FITs or groups. This facility
calculates standard service costs and profits. Alternative quotations
can be generated showing different prices.
Quotations are transformed into active PNRs on booking approval. It is
possible to issue an unlimited number of quotations for each trip and
to dynamically include any number of passengers.
inventory control capabilities for each type and class/category of
service, to obtain optimal utilization of service capacity and
maximization of revenue. Knowing the real-time status of each service
assists controllers in improving profitability by making the best use
of services and adjustments in accordance with market fluctuations.
Various inventory-handling methods, or their combination, are
Allotments: Space can be allocated, and
allotments can be specified per service, per service category and per
period, in accordance with relevant restrictions such as
minimum/maximum stay and release date. Sub-allotments can be allocated
to different users of the system. Priorities can be defined, as well as
any room type, step release process or other options.
Commitment: Used when the client commits for the allotment at his/her
Sell & Report: Can be used when no allotments are specified, in
which case the system allows for free sale within the limits of
Sell on Request: Used when no allotments are specified, but sales are
only permitted subject to confirmation.
Various control warnings are available to suit each operator's needs
Reservations & PNR
Management is an
interactive application with on-line record update capabilities that
can handle any individual or group reservations and modifications. All
reservations are performed from a single screen (a Trip-Centric PNR).
Each PNR/DOCKET contains a complete list of booked services, names,
phone contact details, vouchers, accounting, and ticketing information.
Non-homogenous PNRs can be created for parties with split itineraries.
The system automatically prices the entire PNR, calculates the
applicable taxes, applies commissions and standard costs, and analyzes
the profitability of the sale transaction. Pro-forma invoices, final
invoices, itineraries and all necessary documents can be printed in
several languages using a multilingual form generator.
Complete transaction history records are
maintained and numerous retrieval options are provided for locating
PNRs quickly, by name, PNR locator, booked services, traveling dates or
Smart queuing facilities are built into the system to support the
operators in their work. Queues can be opened automatically or
manually, and can be concurrently retained in the system.
facilities are designed to handle operational accounts Receivable and
Payable, set up commission levels, update exchange rates, balance PNR
accounts and generate accounting reports. TOPAXT
automatically trigger invoicing, monitor agency billing and control
payment collection. This allows for accurate tracking of customers'
outstanding balances and revenues and profits from sales activities.
Advance deposits and cash payments are automatically credited to the
customer account. Customer statements of account show current and
outstanding balances and aging information. Accounting facilities
enable the analysis of the proposed products' potential profitability.
Based on the above, actual income can be compared to the standard costs
used for planning.
Management can create
and transfer journal transactions to external general ledger and
numerous operational and management reports, as well as statistics to
support all vital aspects of the tour operating business. Tour
operators can either use standard reports supplied with the system, or
create their own reports via a powerful, highly flexible report
generator. Reports can be customized for particular requirements, by
setting a series of parameters for population selection and sorting.
The user can choose either 'detailed' reports for daily operations, or
'statistical' reports for management usage. The report layout can be
edited as desired. Sales reports can be designed to retrieve financial
information such as sales totals, agency commissions and net income.
Graphical presentation of dynamic counters provides visual indication
of changes and developments of the monitored data.
numerous statistical analysis reports, such as:
- Land service statistics reports provide
analysis of space occupancy by service type, or city.
- Flight statistics reports show occupancy
by classes, in order to analyze the profitability of running flights in
certain periods of the year.
- Sales statistics reports provide valuable
information for decision-makers concerning travel agencies, and
forecasting potential sales and revenues.
- Monthly and periodic reports on agency
performance by selected parameters.
- Staff performance and production
reports provide the information and the various lists needed for the
daily running of tour operating activities.
For a detailed demonstration of TOPAXT
contact your nearest representative. click
here to visit our demo site.